Meetings are an inescapable part of doing business in our fast-moving economic environment, yet they often come with challenges that can hinder productivity. One of the most significant issues is the need for participants to take detailed notes, which can distract from the ongoing discussion and lead to missed information.
Why Use AI-Powered Meeting Notes Solutions?
Additionally, the sheer volume of meetings can make it difficult to keep track of key points and action items. This is where AI-powered solutions like AudioCodes AI Summary come into play, offering a way to enhance collaboration and productivity by automating the creation and sharing of meeting summaries.
AI Meeting Recaps for All Employees
An integral part of the AudioCodes Intelligent Meeting Room offering, AudioCodes AI Summary uses generative AI to automatically create and distribute meeting summaries to meeting participants and beyond, allowing attendees to focus on the meeting itself rather than on manual note-taking.
AudioCodes Intelligent Meeting Room
AI Summary is enabled through an innovative bot developed by AudioCodes and powered by our award-winning Meeting Insights technology. AI Summary democratizes AI within the organization by giving any user who has access to the meeting room the opportunity to benefit from automatic meeting recaps without the need for their own personal meeting assistant app. Let’s take a look at some of AI Summary’s many advantages:
- Available for All Employees: AI Summary works in any room equipped with an AudioCodes Microsoft Teams Rooms (MTR) device, making it accessible to all employees regardless of their role or location. This inclusivity ensures that everyone can benefit from the technology, fostering a more collaborative and efficient work environment.
- License per Room, Not per User: Unlike personal AI assistants that require individual licenses, AI Summary operates on a per-room basis. This cost-effective approach allows organizations to equip multiple meeting rooms with the technology without incurring significant expenses. It also simplifies the deployment process, as there is no need to manage individual licenses for each employee.
- Overcome Security Barriers: As the bot is associated with the meeting room – and effectively to the room’s shared calendar – the solution does not need to share any personal user or business data. The information is automatically deleted after the processing, to prevent any sensitive business data – including the meeting subject and attendees’ details – from being stored in the cloud. By managing access to meeting summaries, companies can maintain confidentiality and protect their data.
- Alleviate Privacy Concerns: All meeting data is automatically deleted from the AudioCodes cloud after processing. This means that once the meeting summary is generated and shared, no residual data remains in the cloud. This approach alleviates privacy concerns and ensures that meeting participants’ information is handled with the utmost care and respect.
- Simple Operation: AI Summary is easy to activate and requires no software installation. The bot can be effortlessly integrated into the meeting room setup, allowing users to start benefiting from automatic meeting summaries with minimal effort. This simplicity makes it an attractive option for organizations looking to enhance their meeting efficiency without adding complexity to their IT infrastructure.
Pave the Way for Advanced AI Meeting Analytics
It’s clear that the future trend is towards personal AI agents, but we understand that for most organizations the transformation will be a journey in terms of budget, security and privacy.
So, if you’re not sure how many AI licenses you really need across your organization or if you’re debating which apps your users need – Meeting Insights, Microsoft Copilot or other personal AI assistants, no need to worry. Now you can dip your toes into this exciting technology before committing yourself. Just roll out AI Summary in your meeting rooms, see how the automatic and shared summaries work for you and then decide if and when you want to scale up to a more comprehensive solution.
By starting with AI Summary, your organization can gain valuable insights into the effectiveness of AI-powered meeting solutions. This gradual approach enables you to make informed decisions about future investments in AI technology, ensuring that you choose the solutions that best meet your needs – and without splashing out too much money.
Smarter Meetings Start Here
AudioCodes AI Summary offers a powerful and cost-effective solution for enhancing meeting productivity and collaboration. By automating the creation and sharing of meeting summaries, it allows participants to focus on the discussion at hand, rather than on taking notes.
With its inclusive, secure and easy-to-use design, AI Summary is an ideal choice for organizations looking to leverage the benefits of AI technology in their meeting rooms. As companies continue to explore the potential of AI, solutions like AI Summary will play a crucial role in driving efficiency and innovation in the workplace.
