Get the best solution for your organization and specific use case. Our experts can advise on products, compatibility and any aspect of voice deployments.
Clerks record or upload meetings, automatically creating a secure municipal record.
AI-Powered Meeting Intelligence for Local Governments
Transform how you capture, manage and share public and internal meeting outcomes automatically.
Move Local Government Forward With Every Meeting
Meeting Insights goes beyond agendas and recording systems to securely capture every public meeting, highlight key discussions, decisions, and actions, and transform them into clear, compliant records. With AI-powered meeting intelligence, local governments streamline workflows, ensure regulatory compliance, and deliver transparent meeting documentation that builds public trust.
More Efficient Meetings | Built-In Compliance | Trusted Public Records
Agenda and recording systems take you part of the way. Without AI automation and meeting intelligence, you’re missing the full picture.
Faster, Compliant Minutes
Generate structured, agenda-based minutes instantly from transcripts, votes, and agenda items
Streamlined Documentation Workflows
Free up clerk and staff time with AI-powered summaries and approvals
Improved Interdepartmental Follow-Up
Ensure action items and referrals don’t fall through the cracks
Transparent and Searchable Records
Create a searchable archive of all meetings-public and internal
Reduced Errors and Manual Rework
Minimize the risk of missed motions, tasks, or inconsistent formats
Real-Time Visibility for Leaders
Know what was said, decided, and assigned-without attending every meeting
Meeting the Demands of Local Governments
Local governments are under increasing pressure to deliver more services with limited resources, while meeting rising transparency and compliance requirements. Manual, disconnected meeting documentation slows operations, delays decisions and burdens staff, often leading to missed actions and lost institutional knowledge.
Faster, compliant minutes generated instantly as structured, agenda-based records from transcripts, votes and agenda items streamline documentation, ensure accountability, and maintain continuity across departments.
Meeting Insights
Revolutionizing Local Government Meetings
Watch now and see how forward-thinking local governments are modernizing governance today.
Why Meeting Insights for Local Government
Local governments need faster, smarter ways to document meetings, track decisions, and maintain public transparency. Meeting Insights delivers AI-powered meeting intelligence designed specifically for the operational, compliance, and accountability needs of public-sector organizations.
AI Agenda Documentation
Efficient Minutes Editing
Directive Compliance Tracking
Speaker Accountability Tagging
Official Meeting Transcripts
Mobile Field Capture
Smart Agenda Planning
Confidential Data Redaction
With automated documentation and streamlined workflows, teams reduce manual effort, ensure accurate records, and maintain continuity across departments and administrations.
Built for Every Local Government Leader
IT Admins & Information Officers
Securely manage access by department or role while ensuring compliance with FOIA, CPRA, ADA, Sunshine Laws, and the Brown Act. Enforce data governance via Azure, AWS, or BYO storage - eliminating unapproved AI tools with a compliant, citywide workflow.
Clerks & Staff of Department
Automatically generate minutes from transcripts, agendas, and votes - cutting manual work by up to 70%. Apply city-approved templates, redact sensitive content, and publish records faster, even in meetings staffed by non-specialized personnel.
Managers
Track referrals, directives, and priorities across internal and public meetings with automated, department-specific summaries. Maintain continuity over time and make better decisions using consistent, unbiased organizational knowledge.
Department Heads
Get only what your team needs - filtered decisions, questions, and action items. Use internal meeting insights to efficiently shape future agendas and respond faster to leadership and council directives.
Designed for Government Security, Privacy, and Transparency
Meeting Insights is built to meet the security, privacy, and compliance needs of local governments. All meeting data is securely stored and processed with strict access controls supporting transparency while protecting sensitive information.
- AI-powered insights are generated with full administrative control.
- Data is never shared or used to train external AI models
- AI runs only on administrator-approved meetings
- Customer data is isolated and securely stored
These safeguards support compliance with FOIA, Sunshine Laws, and the Brown Act while protecting internal discussions and official public records.
“Meeting Insights is transforming how we manage city meetings—from preparation to documentation and follow-up. What used to take days now happens in hours, with AI-generated summaries, action items, and secure access. It’s not just a meeting too it’s becoming a critical part of our city’s operational workflow.”
Jaime Wascalus, Director and CIO, City of Saint Paul
“Meeting Insights helps us move faster by automatically creating meeting summaries and action items, keeping everyone aligned and accountable across all meetings.”
Kobi Noha, Information Management, Ramat-Gan Municipality
How It Works
Capture or Import Meeting Recording
AI Transcription & Speaker Identification
AI identifies speakers, transcripts and slides.
AI Actions, Questions & Decisions
Meeting Insights identifies actions, Q&A, issues and outcomes for review.
Agenda-Driven Draft Minutes
Clerks select a template, upload the agenda and click Generate to create compliant, agenda-based draft minutes.
Review, Share & Publish
Clerks review, route actions and publish minutes.
Search Across Meeting & History
Search across meetings by topic, decision, or speaker with a compliant, centralized knowledge base. Retrieve insights across past meetings in seconds.
Resources
-
Frost & Sullivan Report: How to Implement Organizational Meeting Intelligence the Right Way
-
Unlocking Organizational Meeting Intelligence
-
12 Must-Have Requirements for Choosing an AI Meeting Intelligence Solution for Organizations
-
Meeting Insights - AI-Powered Meeting Intelligence for Modern Local Governments
-
Beyond Connectivity – Helping Partners Boost Revenue with Value-Added Services
-
Driving Revenue with Value-Added Services in a Rapidly Changing Market
-
Transform Meetings into Valuable Business Assets with Generative AI
-
Meeting Insights Recognized by Frost & Sullivan for Leadership in Cross-Platform Meeting Intelligence
-
The Uninvited Guests in Our Meetings: The Security Blind Spot You Can't Ignore
-
The Hidden Cost of Meeting Knowledge: What Leaders Need to Know
-
Meeting Insights - AI Meeting Assistant App for UCaaS Platforms
-
Breaking Barriers in Unified Organizational Meeting Intelligence: Meeting Insights Now Speaks Zoom!
-
Top 3 Reasons Sales Leaders Win with Organizational AI Meeting Solutions
-
5 Reasons Why Executives Must Leverage Organizational Meeting Intelligence Solutions in 2024
-
Transform Meetings into Productivity Powerhouses with Conversational AI
-
Prep My Meeting Simplifies the Chaos of Back-to-Back Schedules
-
AudioCodes Meeting Insights Wins “Best Use of AI” at UC Awards 2024
-
3 Steps to Upgrading Your Microsoft Teams Meetings Using Generative AI
-
Unveiling Generative AI-Powered Conversational Intelligence that Goes Beyond the Meeting
-
How to Use Generative AI to Summarize and Share Key Moments from Every Microsoft Teams Call
-
How to Use Content from Recorded Work Meetings and What You Should Record
-
Why You Should Be Recording Your Work Meetings
-
Meeting Insights - Every Meeting. Every Detail.
-
How to Use Meeting Insights as an Executive
FAQs
Meeting Insights for local governments is an AI‑powered meeting intelligence solution that captures public and internal meetings, transcribes the discussion and turns it into structured minutes, action items, and searchable records. It’s designed to help cities, counties and municipalities reduce manual documentation work, preserve institutional knowledge and keep decisions, motions and follow‑ups clearly tracked over time.
Meeting Insights automatically links transcripts, agenda items, votes and supporting documents to create consistent minutes and official records that match what actually happened in the meeting.
It supports transparency and records obligations by:
- Producing agenda‑aligned minutes that clearly show discussions, motions, votes and outcomes
- Publishing finalized minutes to public portals in a format aligned with local transparency requirements
- Applying strict access controls so sensitive internal content stays protected while public records stay accessible
- Supporting compliance with frameworks such as FOIA, Sunshine Laws and the Brown Act
Meeting Insights works alongside your current tools rather than replacing them. It can capture meetings directly from Microsoft Teams and Zoom or from recordings you upload from existing council chamber or video systems. It then uses your agendas, voting results and other meeting files to generate draft minutes and summaries, so you can keep your existing agenda, streaming and records workflows while adding AI automation on top.
Meeting Insights is built for government‑grade security, privacy and data governance. All meeting data is stored and processed in controlled environments such as Azure, AWS or your own storage, with IT choosing how data is hosted and managed. AI insights are created only for meetings approved by administrators, your data is kept isolated per customer, and it is not used to train external AI models. Role‑based permissions and auditability help ensure that only authorized users can access specific meetings and records.
Yes. Meeting Insights is designed so clerks and staff stay in control of the final record. The system generates draft minutes from transcripts, agendas and votes, and authorized users can then review, edit and approve the content using built‑in editing tools and city‑approved templates. Once validated, minutes can be routed for internal review, shared with departments for action items and then published to public portals as the official record.
Yes. Meeting Insights supports both public and internal meetings so you can build a single institutional memory across the entire organization. Councils, committees and boards can use it for public sessions, while managers, department heads and staff can use it for internal briefings, reviews and working meetings. All of these become part of a searchable archive where you can find information by topic, decision or speaker in seconds, instead of digging through scattered notes and files.
Our Experts Are Ready To Help!
