Organizations worldwide are adopting hybrid working models, bringing together people in the office and colleagues working remotely. But while hybrid meetings offer a great deal of flexibility, they also create challenges – especially when it comes to meeting equity. Remote participants often struggle to follow conversations, missing subtle cues like facial expressions or shifts in dialogue that are easily noticed in the room. This can leave them feeling disconnected and less engaged, reducing collaboration and productivity.
How AudioCodes Creates an Inclusive Meeting Experience
To overcome these challenges, AudioCodes Intelligent Meeting Room solutions use AI-powered video technology to close the gaps between remote and in-room participants. At the core of this experience is the RXV200 Android Intelligent AV Hub, which uses advanced AI to orchestrate multiple camera inputs:
- The RXVCam360 center-of-room camera provides a full panoramic view of the meeting space.
- RXVCam70 PTZ front-of-room camera focuses on active speakers with precision.
- AI features such as speaker tracking, face identification and room framing ensure the perfect balance between close-ups of participants and a clear view of the room.
- The RX-PAD touch controller allows users to easily switch between modes, tailoring the experience to match the meeting’s dynamic – whether it’s a lecture-style update with one dominant speaker or a lively brainstorming session with multiple voices.
This power-packed combination means that remote attendees aren’t left guessing who’s speaking or missing out on vital group interactions. Instead, they see the right faces at the right time, alongside the broader context of the room.
See It In Action
In the video at the top of this page, you can see for yourself how it all fits together.
The first part of the video features the Smart Gallery with Presenter mode, spotlighting the presenter while still showing the other participants in the meeting room. The second part of the video depicts a more ‘conversational’ mode, where all the participants in an unstructured discussion are highlighted equally, allowing remote attendees to follow without distracting video shifts.
In both cases, the overall room view enables remote participants to get a good sense of the interactions between those in the room.
The Benefits of AI-Powered Hybrid Meetings
For organizations embracing hybrid work, the benefits are clear:
- Greater Inclusivity and Engagement: Remote participants feel as connected and valued as those in the room.
- Improved Focus and Understanding: Linking voices with faces reduces confusion and helps participants follow discussions more naturally.
- Flexible Collaboration Styles: From structured presentations to fast-paced debates, the AI adapts to support different meeting scenarios.
- Enhanced Productivity: With everyone aligned and engaged, meetings are more efficient and outcomes clearer.
In short, AI helps humans by reducing blind spots and ensuring that no participant is sidelined.
What’s Next for Organizations?
Delivering true meeting equity requires more than just adding cameras to a meeting room. It’s about designing an environment where technology supports human interaction. Organizations should start by evaluating their current meeting spaces and identifying gaps in the hybrid experience. Deploying solutions like the AudioCodes Intelligent Meeting Room is a straightforward next step to ensure that every participant, remote or in-room, can engage fully and equally.
